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Remote Defense Protocol for Master Thesis

As a result of the Covid-19 health crisis, TFM's defense actions will be carried out through Google Meet.

Before the Master Thesis defense you must read the following information:

The presentation of the Master Thesis is a public event. It can be accessed by clicking on the link published on the “properes lectures” website https://telecos.upc.edu/ca/els-serveis/secretaria-oberta/treballs/properes-lectures
    • UPC staff/students: with your personal account @ upc.edu or @ estudiantat.upc.edu. You must identify yourself at the right part of the top of the window with the UPC username and password.
    • Non-UPC staff/students: to access the session, you will have to wait for the validation of the secretary of the evaluation board at the beginning of the session.
The session will not be recorded by the University.
It is strictly forbidden to record, disseminate, communicate, or publish a part or the whole session on the Internet or any other equivalent infrastructure.
    • Camera and microphone turned off during the session:
      We ask that you have your camera and microphone turned off during the session. You only need to activate them if requested by the president of the evaluation board. It is also recommended to have the speaker volume low or use headphones.
    • If you want to intervene, you need an adequate camera background:
      In the case of participating in the session, your image and voice will be visible and audible to all attendees. You should look for a background that leaves out of sight any personal object that you want to keep private.
    • The call via Google Meet is communicated by email to all members of the evaluation board (alternates included); the student; and the co-director and speaker, if any. The meeting will be created by the School and the ownership of the meeting will be delegated to the secretary of the evaluation board.
    • The secretary of the evaluation board will receive an email that must be accepted to own the meeting. This acceptance of ownership is very important for the proper functioning of the presentation in order to ensure that it is a public act as it will allow the secretary to:
        • Accept or reject entry requests at the beginning and, if deemed appropriate, during the conduct of the defense.
        • Silence microphones.
        • Expel attendees, if appropriate.
Since the evaluation board must deliberate and communicate the final result to the student, two options are recommended:
    • Using the same Meet. The secretary of the evaluation board will ask everyone who is not part of the evaluation board to leave the meeting. If someone doesn’t want to go out, they can always expel the attendees. At the end of the deliberation, the student will be notified to re-enter the meeting and the grade obtained will be communicated. To invite the student, the Meet's "Add People" mechanism can be used.
    • Creating a new Meet. The secretary of the evaluation board may create and share a new meeting with the other members of the evaluation board. Once the deliberation is over, all members will return to the meeting where the defense took place, where the student will have to stay in order to communicate the grade obtained.
    • Once the defense is done, the grade recorded in the assessment records will be filled in on the School's intranet, "TFM commitee report" tab.
    • If the evaluation board wishes to propose the defense with honors, this proposal and its justification must be stated as such in the table of the act designated for this purpose. At the end of the semester, all the proposals will be evaluated and communicated to the student, according to point 7.8 of the Regulations for the Master’s Thesis of the ETSETB.
    • The assessment records will be signed using the UPC signature holder.
    • If the TFM is the subject of a Confidentiality Agreement (point 4 of the Authorization and confidentiality tab in the intranet application), the form must be downloaded (Confidentiality agreement), filled in and sent to etsetb.tfm@upc.edu with the assessment records.
    • The confidentiality statement will be signed by UPC signatories.

 

Personal data treatment

Information about data protection
Responsible of data processing

Universitat Politècnica de Catalunya – Escola Tècnica Superior d’Enginyeria de Telecomunicació de Barcelona (ETSETB)

infoteleco@etsetb.upc.edu

Contact details of the data protection officer

Universitat Politècnica de Catalunya

 

Purposes of data treatment

Remote defense of a ETSETB Master's Thesis (academic year 2019-2020)

Laws of data processing

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Transfer of personal data to third parties

Your name and surname or session ID will be visible to the rest of the participants from the moment you attend the session through Google Meet.

Your image and/or voice will be accessible to the rest of the participants if you activate your camera/microphone from the moment you attend the session through Google Meet.

The session will not be recorded by the university.

Your data will not be communicated to third parties, unless there was a legal obligation

Data subject’s rights

Right of access by the data subject,  Right to rectification,  Right to erasure (‘right to be forgotten’), Right to restriction of processing,  Right to data portability.

Retention Policy

The personal data that is collected and processed will be kept as needed for any of the purposes described in our retention policy.

Complaint

If you have not been satisfied with the exercise of your rights you can file a complaint to the APDCAT: apdcat.gencat.cat