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Application and procedure

Nomination

Students from universities in other countries or other regions can perform an exchange for academic purposes at ETSETB within different mobility programs.

In order to perform an exchange program at ETSETB, there must be a bilateral agreement within the ETSETB and your home university.

Then you must be selected by your home university to do an exchange at ETSETB. Your home university is to inform by email to students.mobility@etsetb.upc.edu about the details of the students selected:

  • name and surnames
  • nationality
  • date of birth
  • email address
  • level of studies (bachelor or master)
  • field of study
  • semester or semesters of the stay.

.

Exchange modalities

Academic workload

The length of the exchange depends on the modality:

Academic workload , must be between 15 ects and 30 ects credits per semester. It can consist:

  • One Semester
  • Full course (two semesters)
  • Double degree
  • Courses
  • Final thesis (Bachelor or Master Thesis)
  • Research assignment for exchange students

Application


Academic requirements

Bachelor Degrees: It is essential for mobility condition to have passed at least 120 ECTS credits passed (you can count credits which you are still studying now and you are going to pass just before coming to our School). The request of 120 ECTS credits passed is mandatory at the time of registration in our School.

Master Degrees: To enrol master courses we will request you to have passed 180 ECTS credits at your home university (you can count credits which you are still studying now and you are going to pass just before coming to our School). The request of 120 ECTS credits passed is mandatory at the time of registration in our School.

 

Language

    • We offer courses in English
        • Master level (we will request you a B2 level of English for courses).
        • Undergraduate level (we will request you a B1 level of English for courses).
    • We offer courses in Spanish/Catalan (we will request you a B1 level of Spanish or Catalan for courses)
    • For Final Degree Thesis (Bachelor or Master thesis) or Research Assignment, B1 level of English or Spanish.
How to demonstrate B2 level of English:
  • Your mother tongue is English.
  • You have studied in an English-speaking country (for at least one semester).
  • You have taken an academic university programme taught in English (for at least one semester).
  • You hold a European Higher Education Area degree that includes English Level B2.
  • You hold one of the following English language certificates:

- Cambridge: FCE
- TOEFL PBT: >= 567; CBT: >= 227; IBT: >= 87
- IELTS: 5.5
- TOEIC: 750
- Escuela Oficial de Idiomas: Certificado de nivel avanzado (Level 5)


Application (link and procedure)

Application Link: Fill the on-line application link: https://preinscripcio.upc.edu/preinscripcio.

Procedure

    • Register at the application
    • Fill in personal and academic details:
      • Personal details
        • Fill in mandatory personal details. IMPORTANT for French speaking students: "name" means "prénom" and "surname" means "nom".
        • Upload passport or ID document.
        • Upload portrait picture for the UPC Student Card: JPG format file / in color / white background / dimensions: 181 pixel width x 220 pixel height / minimum resolution 100 dpi.
      • Academic details:
        • Add university qualifications (fill the form even if you have not obtained any degree yet)
        • Upload transcript of records of all your university studies (in case you are in master, upload both bachelor and master transcripts)
      • Curriculum:
        • Add curriculum (upload CV in PDF)
      • Languages.
        • Fill in the fields about English language (if you are going to study any course in Spanish, fill in the field about Spanish language too).
        • Upload the certificate about language. if you don't have it yet, you can submit it on your arrival.
    • Select program:You need to:
      1. Select Application for exchange students at the drop-down menu "program type".
      2. Once there, choose one of the following programs at the drop-down menu "name":
        • ETSETB - DEGREE MOBILITY PROGRAM: if you are undergraduate student
        • ETSETB - MASTER'S DEGREE IN ELECTRONIC ENGINEERING: if you are postgraduate student and you plan to choose mostly courses in master in Electronics topics
        • ETSETB - MASTER'S DEGREE IN TELECOMMUNICATIONS ENGINEERING: if you are postgraduate student and you plan to choose mostly courses in Telecommunication topics.
        • ETSETB - MASTER'S DEGREE IN PHOTONICS: if you are a postgraduate student and you plan to choose mostly courses in Photonics, Physics or Physical Engineering.
    • Submit application: When the application form is completed, it has to be sent online (send request). The whole process is free of charge. If at some moment you are required to pay, that means that you haven't selected the option "exchange students" and you must go back to step 1.
    • Comments and application's status: It is necessary to check the messages periodically in the application system as we will inform you of the application’s status. You can check your application status through the online application system. Remember:
      • Pending: the application is not corrected or is processing.
      • Confirmed (to be resolved): the application has been checked and we are processing it. One day after this validation, the student will receive an e-mail with instructions on how to access a new platform and choose the courses to follow. From that platform, the student will be able to issue the learning agreement.
      • Admitted: the student has been admitted and he/she can perform the exchange. We will change the student to this status when the learning agreement is signed by all parts.
    • Accept admission. Once admitted (after signature of learning agreement), you must enter again the application and click on the "accept" button.


Visa

    • In the case that the admitted student needs to apply for a student visa, the International Office will send an admission letter. So that we can send you this admission letter the following step must be made first:
        • In case you choose to do subjects, the learning agreement must be signed by your university.
        • In case you do a project, a professor of the ETSETB must send us an e-mail (to ) informing us that he/she is your supervisor (see section "projects" of this page).

Selection of courses

IMPORTANT:

From mid May, you will be able to do a selection and have your learning agreement signed (which is needed before the end of the application deadline). Nevertheless, although we do our best efforts, there may be last minute changes that force you to do changes in your selection. Changes may be made until the end of the first week of classes.

Fall classes timetables won't probably be ready until the first week of July; the fall classes timetables you can see now at our website are the ones of last fall semester and there will be changes.

Being the number of places reserved for exchange students limited in some courses, these places will be allocated according to the order of your selection.

We understand the difficulties this uncertainty means for some of the students, who need to do specific courses, so we have to duly inform you to make sure all our incoming students have a good experience at ETSETB school.

Courses offer, internal tool of selection, requirements

After we confirm your application (step above), you will have access to an internal tool of selection of courses. Tou can see at the following public link the information you will have at that tool. The tool will not show you all the courses. It will filter them according to your application profile:

  • Public link: https://infoteleco.upc.edu/genweb/webmob/app/#!/courses.To see courses for master students, use the filter (not seen with mobile view). By default, only courses for bachelor students are shown. If you wish to see the courses for master students, then you must use the filter at the left which is not seen when using a mobile view. If you use a mobile, choose the computer view or the desktop view.

Bear in mind the following information that you can see beside or below each of the course, and some of them can also be filtered:

  • Language: Spanish and English.
  • Requirement of credits. Under each course there is the requirement of credits you must have completed in your previous university studies (considering both bachelor and master courses) by the beginning of classes in Barcelona.*
  • Knowledge requirements. On the right you will find the knowledge requirements (if any
  • Contents of the course. you will find the contents on the right of the course as well
* To use the internal tool of selection of courses, remember you will have to write the credits ECTS you expect to have passed by the beginning of classes. When setting this number, keep in mind that it is referred to the total amount of bachelor + master credits! That way, the tool will show you the courses for which you have passed the required ECTS.

Your university will tell you which is the minimum credits you must do to obtain the Erasmus grant and for your study plan. At ETSETB, the score of credits enrolled by incoming students is from 15 to 30 ECTS.

Types of courses

Project courses: If you choose to do a project course, you must find a supervisor at ETSETB before arriving. The possibilities of project courses are explained at the end of this page and are, in short:

There are different types of courses as well according to their duration and timetables, see below (classes timetables)

Classes timetables and exams calendar

IMPORTANT: updating of fall semester is always made in July, so until then, the information is about previous year.

  • Exams: The exact date and time of exams are set before the start of each semester at this link : Examination period. For Photonics courses, see this link: Photonics timetables and exams (selecting the correct academic year at the left).
  • Classes timetables.
    For Telecommunication, Electronics and Master in Physics, you can use the tool https://infoteleco.upc.edu/documents/gdqpgt75.html. To use this tool, you must choose the semester at the pull down menu called "Curs/Semestre" (tardor=Fall and Spring=primavera).. Then write the code of the courses chosen at the box "Assignatura" (if any pop-up opens, just close it).
    For Photonics courses (their code begins by 2305--) see this link: Photonics timetables and exams (selecting the correct academic year at the left).
    For intensive courses (their code begins with 2303-- and they have 2, 2,5 or 3 ECTS). Note that most of them take place after the normal exams, during a few days at the end of the course. you can see their beginning and end dates here: Bachelor intensive courses (Fall / Spring); Master intensive courses (Fall / Spring)


Double degree students:

If you are nominated to perform a double degree, you will have to contact the Head of Masters (capestudis.met_matt.etsetb@upc.edu), in order to be guided through the programme. After your programme has been decided, you will have to follow the normal process described above.

Documents (before and upon arrival)

When the application process (before being admitted):

During the application process, upload the following documents at the application tool

 

Issue from the ETSETB internal selection tool, after your application is validated and send to students.mobility@etsetb.upc.edu:

 

Before arrival, after the application process:

Before you come to our office (at least one week before), we will need you to upload the following documents at the application tool.

 

Original documents to submit on your arrival to our office (with prior appointment taken a week before)

You must come to our office during September to submit the originals of the documents below. At least a week before coming to our office before or by the beginning of classes, you must take a prior appointment and have the documents of the previous paragraph uploaded at the application tool. After doing so, submit the following original documents at our office:

WHEN: You will be able to take the prior appointment for your arrival in September here: https://calendar.google.com/calendar/u/0/selfsched?sstoken=UUd3eWtubEVPaThlfGRlZmF1bHR8ZDZhNGYyOTliZjE3MGQ5NTk2YjY1MmRiZjkwZjU2NmY. For the moment, it is not prepared for September prior appointments. We will have it ready before September.

WHERE: Building B3 (2 floors above Plaza Telecos): Here you have a map of the campus: Map .

 

Deadlines

Nomination deadline 2021-2022
  • Nominations for the Autumn semester: 1st June 2021
  • Nominations for the Spring semester: 1st November 2021
Application deadline 2021-2022
    • Applications for the Autumn semester: 1st April 2021 to 1st July 2021*
    • Applications for the Spring semester: 1st October 2021 to 1st December 2021*
* The process should be finished within this period, and it takes at least 2 weeks, so you should start well in advance.
Date of arrival AT ETSETB:
  • Fall classes 2021-2022 will start by the first or second week of September for most of the study plans (ETSETB lectures calendar). Students should attend classes if covid-19 makes it possible. We don't know yet if the Orientation Week will be online. In case it is face-to-face you will need to be here by the beginning of the session you choose.
The dates for the different welcome activities (UPC Orientation week, ETSETB welcome meeting and welcome week of the Erasmus Student Network) are at the next paragraph

Welcome activities

Orientation Week (UPC)

https://www.upc.edu/sri/en/students/students-mobility-office/orientation-week: If you have registered for the orientation week within the deadlines, you can attend to it. It includes an institutional welcome, information about legal procedures and about the main Services at UPC that can help students during their stay, introductory workshops "Just Arrived" to the Catalan language and culture, and also some visits to a few Barcelona’s museums.

Due to covid-19,the OW may be online (you will know when it is published at the ink above):
    • Autumn semester: First week of September. Registration to it (online) is until the beginning of July.
    • Spring Semester: First week of February. Registration to it (online) is until the beginning of January.

Welcome meeting (ETSETB)

https://telecos.upc.edu/en/international/foreign-students/welcome-meeting-documents-and-information We will inform you by email: This meeting is offered for the ETSETB exchange students. At this meeting, the vice dean of International affairs will make a presentation of the school

Due to covid-19, the ETSETB Welcome meeting may be online (you will know when we inform you two weeks before the beginning of the course):
    • Autumn semester: One or two working days before the beginning of classes.
    • Spring semester: One or two working days before the beginning of classes.

Welcome Week of Erasmus Student Network (ESN)

The Erasmus student network is a network of voluntary students that help incoming students and plan different activities with them. You will be informed in due time, but here you have the presentation they made for 2020-2021: https://telecos.upc.edu/en/shared/international/presentation-esn-20-21.pdf

Upon departure

Documents:

    • Certificate of attendance: It is necessary to request it at International Office before leaving.
    • Learning agreement: One copy can be requested at the International Office before leaving.
    • Transcript of records: It will be sent by the International Office to your home university at the end of your stay.
    • Survey: We will be glad to have your opinion to improve our work.

Projects


Final thesis. Bachelor (18 ECTS) or Master (30 ECTS)

Final degree project of bachelor and master are research projects monitored by a professor that summarizes the knowledge achieved during the study plan. Defence at ETSETB is mandatory:
Search for acceptation by an ETSETB supervisor:

      • Nomination, application, selection of course (master thesis and final thesis are courses with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
      • Choose a topic:
      • Be accepted by a professor of ETSETB:
          • The student will contact the professor of the topic chosen (by e-mail)
          • The professor must accept the student.
          • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
      • Sign learning agreement (which must be issued at the platform of selection of courses)

 

Enrolment

The school will enrol the student before his/her arrival if he/she has fulfilled the necessary steps.

Public defence before a committee and deposit of the report. Procedure:

In order to be qualified, the student needs to do a public defence before a committee. The procedure is the following:

      1. The student, together with the ETSETB supervisor of the thesis, will request for the committee at least one month before defence. This committee will be composed by three members:
        1. Two of them are part of the department related to the main subject of the project
        2. The other one from another department of ETSETB
      2. The student will upload the report and complete the bibliographic details at the ETSETB Intranet at least one week before defence. and declare the details about its publicity at the online library.
      3. The ETSETB supervisor will validate the report at the ETSETB Intranet at least one week before defence.
      4. The student and the committee will set a date and hour for defence. The student will reserve a room and inform at the ETSETB Intranet of the date, hour and room reserved for defence (at least 5 days before defence).
      5. The committee will confirm at the ETSETB Intranet the details of the date and time of defence introduced by the student (at least 5 days before defence).

 

The whole process is explained in detail at: Procedure for the defence. Except for steps 1 and 2, which are different than what is explained at this link. The difference is that the student will contact the professor through the e-mail at the rss above and the professor will assign him/her the thesis by e-mail. After that, the student will resend the professor's email to with the title and the name of the professor, for the school to enrol the student before his/her arrival. The rest of the steps are just as explained at the link.



Research assignment (12 ECTS). For bachelor students

Research assignment is a research project of bachelor monitored by a professor, which will give the student a qualification after its completion.

Search for acceptation by an ETSETB supervisor:
    • Nomination, application, selection of course (research assignment with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
    • Choose a topic: The student must search for a topic for their research assignment. To check the list of project proposals, students must subscribe to the following RSS:
        • Be accepted by a professor of ETSETB:
            • The student will contact the professor of the topic chosen (by e-mail)
            • The professor must accept the student.
            • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
        • Sign learning agreement (which must be issued at the platform of selection of courses)

Enrolment
The school will enrol the student before his/her arrival if he/she has fulfilled the necessary steps.

Qualification:
After the project has been performed, the professor gives a qualification to the student.

 

Introduction to research (5 to 15 ECTS). For master students

Introduction to research is a research project of master monitored by a professor, which will give the student a qualification after its completion

Search for acceptation by an ETSETB supervisor:
      • Nomination, application, selection of course (Introduction to research are courses with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
      • Choose a topic: The student must search for a topic for their research assignment. To check the list of project proposals, students must subscribe to the following RSS:
      • Be accepted by a professor of ETSETB:
          • The student will contact the professor of the topic chosen (by e-mail)
          • The professor must accept the student.
          • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
      • Sign learning agreement (which must be issued at the platform of selection of courses)

Enrolment
The school will enrol the student before his/her arrival if he/she has fulfilled the necessary steps.

Qualification:
After the project has been performed, the professor gives a qualification to the student.