Skip to content

You are here: Home / International / Studying abroad / Procedure / Documents before leaving

Documents before leaving


Admission document or email from the host institution with the initial and end dates of the stay

How: By e-mail to

When: When you are accepted to the host institution.

 

Learning agreement. Section  "before the mobility".

How: Scan to signed by the host institution and you. Once signed by the three parts (ETSETB, you and host institution), it will be uploaded and confirmed at  prisma-nou.upc.edu/estudiants > mobility stay > documentation.

When: At latest one week before leaving and before the ETSETB enrolment period. If there are changes later on, the learning agreement modification must be signed, within the deadline (see documents during the stay).

Model acording to kind of stay:

 

Instructions to fill it in

You will find them at:

  • Stays for studies.. The way to fill it in is the same for Erasmus and non Erasmus. Only the model differs.
  • Stays for traineeship. The way to fill it in is the same for Erasmus and non Erasmus. Only the model differs.

 

Precommitment of courses (only for stays of studies)

Com. Scan to . Only signed by you.

When: Before June, 15 in the Fall semester and before November, 30 in the Spring semester. In any case, before leaving. This document can be modified later on, within the deadline (see documents during the stay). The deadline is the same as for the modification of the learning agreement)

Model: Precommitment of courses

Instructions to fill it in

You will find them at: Stays for studies.

 

Financial agreement or credential signed by the student

How: Submit an ORIGINAL copy, signed by you with blue ball pen. we DO NOT ACCEPT scanned or printed signature. You can either leave it at the information desk in building B3 (before the academic office), from Monday to Friday from 8 toa 13h (closed in August) or send it by post to the following address:

Cindrela Sambró Granados
ETSETB - UPC
International Relations Area
Building. B3 - North Campus
c/ Jordi Girona, 1-3
08034 Barcelona

When: At latest one week before leaving.

  • Erasmus stays. Financial agreement. Print from prisma-nou.upc.edu (Mobility stay > Documentation).
  • Non Erasmus stays. Credential. We will issue once we know the approximate dates of your stay.

 

Document about the thesis' supervisors. Final Thesis or optional credits for traineeship

How: Signed by the ETSETB supervisor. Scan to

When: As soon as you know the complete name and email of the supervisor of the host institution. For final thesis, this document is needed if, on ETSETB Intranet assignation of the thesis, the ETSETB thesis supervisor ignored some detail, as the complete name of the host supervisor.

Model: Document about the thesis' supervisors

 

Contingency clause

How: Signed by you. Scan at prisma-nou.upc.edu/estudiants > mobility stay > documents

When: At least one week before leaving.

Model: to be found at prisma-nou.upc.edu/estudiants > mobility stay > documents

 

Compulsory exchange insurance. To be paid on enrolment, unless you leave before

How:

1. If you leave after the enrolment period, you will pay the insurance within the enrolment.

2. If you leave before enrolment period:

    • Hire the insurance through Oncampus web (https://oncampus.es/en/seguros/oncampus-estudia/)
    • Upload at your e-secretaria the pdf with the detail of your coverages, which you will be able to download from OnCampus website. The site to upload the pdf is: prisma-nou.upc.edu/estudiants > mobility stay > documentation.
    • Send an e-mail to students.mobility@etsetb.upc.edu after uploading the document. We will confirm it, so that you are not charged the insurance again when enrolling.

When: Before leaving

Insurance details: https://www.upc.edu/sri/en/students/students-mobility-office/outgoings/going-abroad/compulsory-insurance/compulsory-insurance

 

ETSETB enrolment

How: Via e-secretaria. You  have to do the previous steps before, which are explained at the following links, depending on the activity you are going to do at the host institution:


When: Before leaving, within the enrolment calendar (Calendari de tràmits de gestió acadèmica).

If the enrolment period takes place before the the beginning of your stay, read the section about insurance in this page (the insurance and the learning agreement must be completed ALWAYS BEFORE leaving).

Remember you have to do the steps previous to enrolment, mentioned above.

 

Request for Erasmus grant

How: Via the Seu electrònica de la UPC.

When: Within the deadline of the call (https://www.upc.edu/sga/ca/Beques/BequesMobilitat).

Bank account and language test: As well as all the requested documents you will need to:

  • Make sure we have a valid SEPA order. Check at prisma-nou.upc.edu/estudiants > My Details > "Bank account associated with the SEPA payment order". If there is a valid account there, that means you have once submitted the SEPA order document. Don't submit it again. If not, you will have to submit the SEPA order at ETSETB ( SEPA order) This account is not the account where you will receive the scholarship, but the one we will use to charge you an import in case you have to return part of the money of the scholarship
  • Fill in the details of the bank account where you wish to receive the scholarship, at prisma-nou.upc.edu/estudiants > Mobility stay. This account does not need to be the same as the one of the SEPA order.
  • Do the online language test
  • Inform students.mobility@etsetb.upc.edu if you intend to recognise 3 credits for t he mobility (only bachelor  students). See Documents during the stay.

 

Request for other grants

There are more grants that you can request, to different agencies. Some of them are:

  • Santander Erasmus grant (only for Erasmus students).
  • Mobint grant (both for Erasmus and non Erasmus).

Find more information at: Grants and mobility scholarships