Skip to content

You are here: Home / International / Studying abroad / Procedure / Final thesis in Mobility (EXCLUDING Grau en Enginyeria de Dades)

Final thesis in Mobility (EXCLUDING Grau en Enginyeria de Dades)

Studies or Traineeship (determine in which of these two modalities you will perform your final thesis)

Once you have obtained a position (University/ Company), you will probably know already the modality. The stay in a company is always a traineeship, but in a university you can either go for studies or for traineeship. At the moment of the application to the university (explained at the link above), you will determine it completely.

You can perform the final thesis either in a stay for studies or in a stay for traineeship. Broadly speaking:

  • if your stay is for studies, the final thesis you perform has a number of credits at the host university, and they are stated at the learning agreement for studies, associated to a subject. That normally means that you enrol in both universities and defend your thesis at the host institution and don't need to defend at ETSETB.
  • On the other hand, if you go for traineeship, your activity will not be defined at the host institution by a number of credits associated to a subject, but by a work description and a number of working hours. at the host institution. That means that you normally do not enrol at the host institution (although sometimes they recommend you to do it, so that you can have certain services), and that you have to defend mandatorily at ETSETB (although we will need to receive an assessment from your supervisor before your defense anyway) 

Although in the first case defense is normally made at the host university, in both cases you will need an ETSETB evaluation board, who will consider, on the one hand, the host assessment documents and on the other hand, both your written work and your oral defence. If your oral defence is made at the host university (stays for studies), they will assess the part of the oral defence according to the grade of the host university. The assessment documents in both cases are shown in detail at the part "before returning"

 

What to do before leaving

Obtain a destination (University/ Company) and determine the modality of your stay.

Request for scholarships. within the corresponding deadlines (calendar). If you request for an Erasmus scholarship (Europe), it is important that you consider the different requirements for the stay for studies and the stay for traineeship.

Find a thesis and 2 supervisors: one at ETSETB and one at DESTINATION.

To find a thesis and a host supevisor, you have some information at "Obtain a a mobility place", at the second point, that explains how to do the application at the host university.

The supervisor of your thesis at ETSETB will have to:

    • Assign you the thesis through the ETSETB Intranet, so that you can enrol it afterwards.
    • Validate the documents you have to upload at the ETSETB Intranet when you do the deposit (final report, etc)
    • Only for bachelors: fill in the supervisor evaluation report at the ETSETB Intranet, considering the host assessment documents and the written work of the student submitted at the ETSETB Intranet.

The supervisor of your thesis at the host institution will have to:

    • Monitor your work in the host institution.
    • Send to students.mobility@etsetb.upc.edu, before the ETSETB assessment period, the assesment documents explained at the section "what to do before returning" of this page.

Ask your ETSETB thesis supervisor to assign you the Thesis offer through the ETSETB Intranet. (https://intranet.etsetb.upc.edu/sys/login.html: Docència > Ofertes de TFG/TFM)

  • Co-advisor. Your ETSETB thesis supervisor has to identify themselves at the system as a "co-advisor" and fill in the fields of the host "co-advisor", which are mandatory. In case some mandatory details are unknown, fill them in as "to be determined"; in this case, we will need you to send us the document about the thesis supervisors, as explained below, so that we can have these details.
  • Title. It can be provisional; if during the performance of the thesis, the title changes, let it know to etsetb.tfg@upc.edu (bachelor) or etsetb.tfm@upc.edu (master), so that we change ist at the system.
  • Hours per week,. You can consider your the duration of your mobility and that each credit is approximately 30 hours .

Accept the above offer at the same site of ETSETB Intranet

Send us the mobility documents detailed at Documents before leaving (remember that the learning agreement is different depending whether your stay is for studies or traineeship, Erasmus or non Erasmus).

Oncampus insurance. You must be insured with Oncampus estudia before leaving. There are two options: either the insurance will be charged in your enrolment fees or, if you leave before enrolment or go to USA or Canada, you will have to do what is explained at Documents before leaving (under the title: "Compulsory exchange insurance").

Enrol the thesis through e-secretaria within the periods of ETSETB enrolment. If you must begin the stay before the enrolment period, hire the OnCampus insurance before leaving and have the document confirmed at e-secretaria before your enrolment, as stated at Documents before leaving

 

What to do during the stay

Send us the document about the thesis' supervisors, in case that on the assigning to you the offer at ETSETB Intranet, any of these details was unknown: title, complete name and email of the supervisor at host institution. The model must be signed by your ETSETB thesis supervisor and is this one: document about the thesis' supervisors. The email address to send it is: students.mobility.etsetb@upc.edu.

Initiate the actions for the assignation of your ETSETB evaluation board (within ETSETB deadlines)
Both if you defend at ETSETB or at the host university, you need to have an ETSETB evaluation board, who will assess both your written work and your oral defence; in case you do not defend at ETSETB, they will consider the grade of your oral defence at the host university to qualify this aspect. The actions you must do to have an ETSETB evaluation board assigned and the deadlines to do so are at the following links:

Make the deposit at ETSETB Intranet of the required written documents of your work: in all cases, final report, and in bachelor studies there are some additional documents as work proposal, etc.
The deposit is to be made at: https://intranet.etsetb.upc.edu/sys/login.html: Acadèmica > Dipòsit de TFG/TFM, at the tab "files" (remember that, when you deposit the final report, you will also have to fill in the tab "bibliographic details" and the ETSETB mobility questionnaire.
The documents must be validated by the ETSETB thesis supervisor.
The explanation on how to do the diposit, according to your study plan, is at: https://telecos.upc.edu/ca/els-serveis/secretaria-oberta/treballs.

Send us the mobility documents detailed at Documents during the stay (remember that the modification of the learning agreement, in case you need it, is different depending on if your stay is for studies or traineeship and Erasmus or non Erasmus).


What to do before returning (within ETSETB deadlines)

 

If you defend at ETSETB (this is always the case for traineeships). You will need:

* Possibility to defend online. In exceptional cases, the mobility students may request the defence online. In these cases, the student has to send us a justified request to students.mobility@etsetb.upc.edu.


If you DO NOT defend at ETSETB (only stays of studies in which the student defends at host university). You will need:

  • Supervisor's assessment (Word version) (Pdf version). Within the ETSETB deadlines, your host thesis supervisor has to send it signed to . Make sure that the part of the study plan name and the credits (first page) is filled in before giving the model to the host supervisor to complete. The host supervisor is to complete and sign the rest of the document (the grade at the section for the students who have made a public defense). The deadlines, according to your study plan, are at : https://telecos.upc.edu/ca/els-serveis/secretaria-oberta/treballs.
  • Official document with the grade. Within  the ETSETB deadlines, we have to receive this document in one of the two formats specified below. The ETSETB evaluation board will consider this grade in order to assess your oral defense. The deadlines, according to your study plan, are at : https://telecos.upc.edu/ca/els-serveis/secretaria-oberta/treballs.. The two formats of the document are the following:
    • Either the transcript of records signed and stamped, coherent with the supervisor's assessment information (credits, etc), which has to be original, or with an official digital signature, or with verification code, or directly sent by the host university to , with stamp and signature.
    • Or the Lecture certificate (Bachelor- Master). This document has to meet two requirements so that we can accept it: 1. It must be sent directly by your host supervisor to  and 2. It must have a logo or a stamp of the host university as well as the requested signature.
  • Diposit at the ETSETB Intranet of your written documents (final report, bibliographic details, mobility questionnaire, etc), which will also be considered by the  ETSETB evaluation board for the assessment. The deadlines and the explanation on how to do the diposit is to be found, according to your study plan, at: https://telecos.upc.edu/ca/els-serveis/secretaria-oberta/treballs:
  • Mobility documents (certificate of attendance, etc): Documents before returning.