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Application and procedure

Nomination

Students from universities in other countries or other regions can perfom an exchange for academic purposes at ETSETB within different mobility programs.

In order to perfom an exchange program at ETSETB, there must be a bilateral agreement within the ETSETB and your home university.

Then you must be selected by your home university to do an exchange at ETSETB. Your home university will inform by email to students.mobility@etsetb.upc.edu about the details of the students selected (name, surnames, email address, field of study and semester of the stay).

Exchange modalities

Academic workload

The length of the exchange depends on the modality:

Academic workload , must be between 15 ects and 30 ects credits per semester. It can consist:

  • One Semester
  • Full course (two semesters)
  • Double degree
  • Courses
  • Final thesis (Bachelor or Master Thesis)
  • Research assignment for exchange students

Application


Academic requirements

Bachelor Degrees: It is essential for mobility condition to have passed at least 120 ECTS credits passed (you can count credits which you are still studying now and you are going to pass just before coming to our School). The request of 120 ECTS credits passed is mandatory at the time of registration in our School.

Master Degrees: To enrol master courses we will request you to have passed 180 ECTS credits at your home university (you can count credits which you are still studying now and you are going to pass just before coming to our School). The request of 120 ECTS credits passed is mandatory at the time of registration in our School.

 

Language

    • We offer programs in English
        • Master level (we will request you a B2 level of English for courses).
        • Undergraduate level (we will request you a B1 level of English for courses).
    • We offer programs in Spanish/Catalan (we will request you a B1 level of Spanish or Catalan for courses)
    • For Final Degree Thesis (Bachelor or Master thesis) or Research Assignment, B1 level of English or Spanish.
How to demonstrate B2 level of English:
  • Your mother tongue is English.
  • You have studied in an English-speaking country (for at least one semester).
  • You have taken an academic university programme taught in English (for at least one semester).
  • You hold a European Higher Education Area degree that includes English Level B2.
  • You hold one of the following English language certificates:

- Cambridge: FCE
- TOEFL PBT: >= 567; CBT: >= 227; IBT: >= 87
- IELTS: 5.5
- TOEIC: 750
- Escuela Oficial de Idiomas: Certificado de nivel avanzado (Level 5)


Application link

Fill the on-line application link: https://preinscripcio.upc.edu/preinscripcio.


Procedure

    • Register at the application
    • Fill in personal and academic details: 
      • Personal details
        • Fill in mandatory personal details
        • Upload passport or ID document.
      • Academic details:
        • Add university qualifications (fill the form even if you have not obtained any degree yet)
        • Upload transcript of records
      • Curriculum:
        • Add curriculum (upload CV in PDF)
      • Languages. 
        • Fill in the fields about English language (if you are going to study any course in Spanish, fill in the field about Spanish language too).
        • Upload the certificate about language. if you don't have it yet, you can submit it on your arrival.
    • Select program: You need to: 
      1. Select Application for exchange students at the drop-down menu "program type".
      2. Once there, choose one of the following programs at the drop-down menu "name":
        • ETSETB - DEGREE MOBILITY PROGRAM: if you are undergraduate student
        • ETSETB - MASTER'S DEGREE IN ELECTRONIC ENGINEERING: if you are postgraduate student in Electronics topics
        • ETSETB - MASTER'S DEGREE IN TELECOMMUNICATIONS ENGINEERING: if you are postgraduate student in Telecommunications topics
        • ETSETB - MASTER'S DEGREE IN PHOTONICS:
        • ETSETB - MASTER'S DEGREE IN PHOTONICS: 
            • If you are postgraduate student in Photonics, Physics or Physical Engineering.
            • If you are a postgraduate student in Electrical Eng, Electronics or Telecommunications topics with major in Photonics.
    • Submit application: When the application form is completed, it has to be sent online (send request). The whole process is free of charge. If at some moment you are required to pay, that means that you haven't selected the option "exchange students" and you must go back to step 1. 
    • Comments and application's status: It is necessary to check the messages periodically in the application system as we will inform you of the application’s status. You can check your application status through the online application system. Remember:
      • Pending: the application is not corrected or is processing.
      • Confirmed (to be resolved): the application has been checked and we are processing it. One day after this validation, the student will receive an e-mail with instructions on how to access a new platform and choose the courses to follow. From that platform, the student will be able to issue the learning agreement.
      • Admitted: the student has been admited and he/she can perform the exchange. We will change the student to this status when the learning agreement is signed by all parts.
    • Accept admission. Once admitted (after signature of learning agreement), you must enter again the application and click on the "accept" button.


Visa

    • In the case that the admitted student needs to apply for a student visa, the International Office will send an admission letter. So that we can send you this admission letter the following step must be made first:
        • In case you choose to do subjects, the learning agreement must be signed by your university.
        • In case you do a project, a professor of the ETSETB must send us an e-mail (to ) informing us that he/she is your supervisor (see section "projects" of this page).

Selection of courses


Normal process of selection of courses:

 

      • Exchange students need to perform within 15 ECTS and 30 ECTS credits per semester (one or several options). 
      • The selection of courses is to be done via an internal tool, after your application has been checked and validated by us (procedure above). Meanwhile, you can see the offer at the following public link:
          • Courses Offer (this is the public link; the real selection is to be made by an internal tool). This link shows the courses offer for incoming exchange students. At the left, you can filter them by study plan (bachelor/master), semester and language. Bear also in mind the requirements of every course (minimum credits passed and previous knowledge for some of the courses).
          • Language: Spanish and English. You can check the language at the filter at the left of the above link.
          • Exams: The exact date and time of exams are set before the start of each semester at this link: Examination period. For Photonics courses, see this link: Photonics timetables and exams (selecting the correct academic year at the left).
          • Classes timetables. TO BE UPDATED IN JUNE. Please use the tool. https://infoteleco.upc.edu/documents/gdqpgt75.html. To use this tool, you must choose the semester at the pull down menu called "Curs/Semestre" and write the code of the courses chosen at the box "Assignatura" (if any pop-up opens, just close it). For Photonics courses, see this link: Photonics timetables and exams (selecting the correct academic year at the left).
          • Project courses: If you choose to do a project course, you must find a supervisor at ETSETB before arriving. The possibilities of project courses are explained at the end of this page and are, in short:
        • At the selection tool, you will have to set the credits ECTS you will have passed by the beginning of classes. When setting this number, keep in mind that it is referred to the total amount of bachelor + master credits!
        • Requirements for the courses: To enroll master courses we will request you to have passed a minimum 180 ECTS credits at your home institution. Some of them require more credits (that is informed at the offer). 
            • Requirement of credits. Under each course there is the requirement of credits you must have completed in your previous university studies (considering both bachelor and master courses). 
            • Knowledge requirements. On the right you will find the knowledge requirements.


Double degree students:

If you are nominated to perform a double degree, you will have to contact the Head of Masters (sotsdirmasters@etsetb.upc.edu), in order to be guided through the programme. After your programme has been decided, you will have to follow the normal process described above.

Documents

    • Attach to the online application:
      • transcript of records 
      • Passport or identity card 
      • Personal nomination letter from your home university as an exchange student (scanned,signed and stamped)
      • Language certificate (if you don't have it yet, you can submit it on your arrival)

    • Issue from the ETSETB internal selection tool, after your application is validated and send to :
      • Learning agreement signed and stamped by your university.

    • Submit on your arrival. 
        • Copy of Passport or ID card
        • Insurance. You have to hire an insurance with the following coverages for the whole stay:
          • Healthcare (including diagnostic tests and surgical interventions)
          • Accidents (compensation for permanent disability and death compensation)
          • Repatriation of mortal remains
          • Civil liability.
          We will need you to fill in and sign the following certificate as you have these coverages: responsible statement of insurance for academic stays at UPC. If you do not already have insurance, the UPC has an agreement with OnCampus and offers a very complete insurance for the entire stay at a very affordable price.
        • A photocopy of the enrolment at your home university, where it states you are enrolled for the duration of your stay
        • Official transcript of records (signed and stamped) 
        • Certificate of language level
        • Learning agreement signed and stamped (ORIGINAL DOCUMENT)
        • Erasmus credential

 

  • Collect on your arrival
      • Certificate of arrival. Note that your university may have a specific model of certificate of arrival; it would be fine if you print it before coming so that we can fill it in, sign it and stamp it. If your university does not have any specific model, we will issue a general certificate for you.
      • Enrollment.
      • Welcome material.

Deadlines

Application deadline 2018-2019
    • Admissions for the Autumn semester: Mid May 2018 to 1st July 2018
    • Admissions for the Spring semester:  1st November 2018 to 1st December 2018
Date of arrival AT ETSETB:
    • Admitted students must arrive at the ETSETB two or three days before lectures start in order to attend the welcome meetings.
    • Autumn semester: First week of September. Registration to it (online) is in July.
    • Spring Semester: First week of February. Registration to it (online) is in January.

Upon arrival

WELCOME MEETING: 

        • To be announced at the news site at www.etsetb.upc.edu and we will inform you by email
            • Autum semester: One or two working days before the beginning of classes.
            • Spring semester: One or two working days before the beginning of classes.
        • Registration paper
            • The students will receive in the welcome meeting their registration paper, according to the selection they have made through the selection tool (see section "selection of courses" in this page). When you receive the registration, please check againg: 
                • Schedule and groups
                • Language of courses
                • Exam dates (at the ETSETB there are no remedial exams)
        • Documents
            • The students will hand in the documents at the welcome meeting. See section "documents" above in this page.

Upon departure

Documents:

 

    • Certificate of attendance: It is necessary to request it at International Office before leaving.
    • Learning agreement: One copy can be requested at the International Office before leaving.
    • Transcript of records: It will be sent by the International Office to your home university at the end of your stay.
    • Survey: We will be glad to have your opinion to improve our work.

Projects


Final thesis. Bachelor (18 ECTS) or Master (30 ECTS)

Final degree project of bachelor and master are research projects monitored by a professor that summarizes the knowledge achieved during the study plan. Defense at ETSETB is mandatory:
Search for acceptation by an ETSETB supervisor: 

      • Nomination, application, selection of course (master thesis and final thesis are courses with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
      • Choose a topic:
          • The student must search for a topic for their Bachelor's thesis or the Master’s thesis. To check the list of project proposals, students must subscribe to the following RSS:
      • Be accepted by a professor of ETSETB:
          • The student will contact the professor of the topic chosen (by e-mail)
          • The professor must accept the student.
          • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
      • Sign learning agreement (which must be issued at the platform of selection of courses)

 

Enrollment

The school will enroll the student before his/her arrival if he/she has fulfilled the necessary steps.

Public defense before a committee and diposit of the report. Procedure:

 In order to be qualified, the student needs to do a public defence before a committee. The procedure is the following:

      1. The student, together with the ETSETB supervisor of the thesis, will request for the committee at least one month before defence. This committee will be composed by three members: 
        1. Two of them are part of the department related to the main subject of the project
        2. The other one from another department of ETSETB
      2. The student will upload the report and complete the bibliographic details at the ETSETB Intranet at least one week before defence. and declare the details about its publicity at the online library.
      3. The ETSETB supervisor will validate the report at the ETSETB Intranet at least one week before defence.
      4. The student and the committee will set a date and hour for defence. The student will reserve a room and inform at the ETSETB Intranet of the date, hour and room reserved for defence (at least 5 days before defence).
      5. The committee will confirm at the ETSETB Intranet the details of the date and time of defence introduced by the student (at least 5 days before defence).

 

The whole process is explained in detail at: Procedure for the defence. Except for steps 1 and 2, which are different than what is explained at this link. The difference is that the student will contact the professor through the e-mail at the rss above and the professor will assign him/her the thesis by e-mail. After that, the student will resend the professor's email to  with the title and the name of the professor, for the school to enroll the student before his/her arrival.  The rest of the steps are just as explained at the link.



Research assignment (12 ECTS). For bachelor students

Research assignment is a research project of bachelor monitored by a professor, which will give the student a qualification after its completion. 

Search for acceptation by an ETSETB supervisor
    • Nomination, application, selection of course (research assignment with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
    • Choose a topic: The student must search for a topic for their research assignment. To check the list of project proposals, students must subscribe to the following RSS:
        • Be accepted by a professor of ETSETB:
            • The student will contact the professor of the topic chosen (by e-mail)
            • The professor must accept the student.
            • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
        • Sign learning agreement (which must be issued at the platform of selection of courses)

Enrollment
The school will enroll the student before his/her arrival if he/she has fulfilled the necessary steps.

 

Qualification:
After the project has been performed, the professor gives a qualification to the student.

 

Introduction to research (5 to 15 ECTS). For master students

Introduction to research is a research project of master monitored by a professor, which will give the student a qualification after its completion

Search for acceptation by an ETSETB supervisor
      • Nomination, application, selection of course (Introduction to research are courses with ECTS assigned to them). The student must do these steps explained at the beginning of this webpage.
      • Choose a topic: The student must search for a topic for their research assignment. To check the list of project proposals, students must subscribe to the following RSS:
      • Be accepted by a professor of ETSETB:
          • The student will contact the professor of the topic chosen (by e-mail)
          • The professor must accept the student.
          • The professor must send an e-mail of acceptation to . The student must make sure this e-mail is sent.
      • Sign learning agreement (which must be issued at the platform of selection of courses)

Enrollment
The school will enroll the student before his/her arrival if he/she has fulfilled the necessary steps.

Qualification:
After the project has been performed, the professor gives a qualification to the student.